Harvard Maintenance

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Senior Billing Specialist

Senior Billing Specialist

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Position Objective

We are currently seeking a Senior Billing Analyst to join our fast paced Accounting team. The Senior Billing Analyst will handle all aspects of billing and accounts receivable in compliance with the company’s financial policies and procedures. This pivotal position focuses on billing process improvements, billing analysis and accuracy, timely invoice processing, as well as responsibility for analyzing billing metrics, complex sales arrangements, and work orders.  This position will work closely with the Accounts Receivable Manager, Cost Accountants, the Client Solution Center, National Account Administrators, the Operations team, as well as the Credit Manager on outstanding client balances. 

Essential Duties and Responsibilities

  • Select and review completed work tickets for invoicing
  • Invoice standard monthly billing and identify any revenue recognition issues
  • Reconcile the billing status with management
  • Identify opportunities for process improvements and to strengthen internal controls
  • Research and resolve payment discrepancies
  • Implement billing system changes on client master files
  • Analyze invoices to ensure client billing accuracy
  • Create new accounts
  • Process credits & debits
  • Assist with EOM process
  • Assist in audit preparation (internal / external)
  • Other accounting duties and departmental projects to meet business needs

Knowledge and Skill Requirements

  • Minimum Associates Degree in Accounting or equivalent in related field
  • Minimum of (5+) years’ experience in similar capacity
  • General accounting experience a plus
  • Proficient in Microsoft Office - Advanced knowledge of Excel and key functions
  • Ability to work in a fast paced environment
  • Self-motivated with strong organizational/prioritization skills
  • Ability to multi-task with close attention to detail
  • Excellent verbal and written communication skills
  • Dependable and team player
  • Excellent analytical and problem solving skills
  • Demonstrates knowledge of financial processes, systems, controls and work streams
  • Understand how data produced impacts internal & external reporting


We offer a competitive salary structure, including a benefit package which includes medical, dental, life, long-term disability insurance, and a 401K Savings Plan.  
Company Overview:
Harvard Maintenance, Inc. is one of the largest and fastest growing, privately owned providers of high quality managed services in the United States. Our success over the last fifty years stems from Harvard's Inverted Pyramid®, which puts our employees first so they in-turn deliver Service Excellence to our clients. While the majority of our industry cleans for appearance, we Clean for Wellness focusing on health and safety, sustainability, and asset preservation of our client's facilities.  
 Equal Opportunity Employer