Cost Accounting Supervisor

Requisition ID

Position Objective

Company Overview:

Harvard Maintenance, Inc. is one of the largest and fastest growing, privately owned providers of high quality janitorial services in the United States.  We are an industry leader and are well known for our innovative thinking and entrepreneurial spirit.  Our success over the last fifty years stems from our core values, which clearly states that “we are a family organization that promotes respect and embraces diversity”.  While the majority of the industry cleans for appearance, we Clean for Wellness, focusing on safety, sustainability, and asset preservation of our client's facilities.  We continuously strive to reshape our company.  That’s why creative thinking and continuous improvement is respected and encouraged at Harvard.  If you are looking for a company that cares about its people, is a leader in their industry, and is growing rapidly, Harvard may be the perfect fit for you.    


The Cost Accounting Supervisor will supervise a talented team of accountants responsible for analyzing job costs data and variance, monthly forecast and annual budgeting. This role will interface very closely with the Operations and Purchasing teams with regards to cost, variances and related activities. The role will also perform the day to day activities and analysis that support the financial close and reporting process related to job costing.

This position reports to the Senior Accounting Manager, this is a great opportunity to learn and contribute to the development of one of the largest and fastest growing privately owned providers of high quality managed services in the United States.  

Essential Duties and Responsibilities

  • Lead a team of Cost Accountants
  • Manage the day to day supervision, training and development of the cost accounting team and assist in implementation and development of cost accounting procedures
  • Run the month end process for costs while ensuring all deadlines are met; prepare and review monthly closing entries and analyses related to variances; ensure the balance sheet accurately reflects current assets and liabilities of the relevant area of the business (i.e. accruals)
  • Perform Job/Branch Cost Variance Analysis, perform Job/Branch Profitability Analysis
  • Deliver commentary of costs against budget and latest forecast including the monthly review of income and sales trend reports for accuracy
  • Responsible for union/employee benefit record keeping and monthly reconciliations
  • Responsible for vacation tracking and respective accruals
  • Ensure spending is accurately recorded in the books, and invoices are coded to the correct code and General Ledger account ensuring the variances generated are a true reflection of current financial position.
  • Work with the our branch offices to ensure that the latest forecast is  accurate to ensure that variances are mitigated, all while updating the organization’s database, job cost budget, and maintaining the operating spreadsheets
  • Work closely with operational management teams with annual budget process including capital budgets
  • Offer details of Risks and Opportunities for costs to ensure that Financial Planning Department is able to manage the expectations of its stakeholders
  • Maintain the integrity of the internal control environment (SOX) around month end process

Knowledge and Skill Requirements

  • Bachelor’s degree in business, accounting or finance required
  • Minimum of (2) years of experience in operations/cost accounting
  • Supervisory Experience – has experience leading a small team of people
  • Advanced analytical skills
  • Strong organizational skills, and attention to detail required
  • Advanced software skills (Excel and Database Management)


We offer a competitive salary structure, including a benefit package which includes medical, dental, life, long-term disability insurance, and a 401(K) with match Savings Plan. 
Equal Opportunity Employer


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