• Bilingual Receptionist & Operations Coordinator

    Job Site Location US-IL-Chicago
    Requisition ID
  • Position Objective

    Company Overview:


    Harvard Maintenance is one of the largest and fastest growing privately owned providers of high quality managed services in the United States. Our success over the last fifty years stems from Harvard's Core Values®, which puts our employees first so they in-turn deliver Service Excellence to our clients. While the majority of our industry cleans for appearance alone, we Clean for Wellness, focusing on health and safety, sustainability, and asset preservation of our client's facilities.


    Job Summary:


    Primary focus will be to service the Downtown Chicago Office guests and staff by being the welcoming face of the Chicago Office and aiding guests, candidates, and team members requests.

    Essential Duties and Responsibilities

    • Provide administrative support to Operations & Branch leadership
    • Managing onboarding process for new hires
    • Heavy data entry into internal systems for Time Requestrs Office, Support Functions, and Departmental assistance
    • Manage internal requests and projects to support the functional operations of the office
    • Order supplies and lead event functions for the office
    • Provide Employee and Candidate support to the Operations Department
    • Daily timekeeping management and payroll submission
    • Handling supply orders
    • Perform other clerical duties as assigned
    • Document translation from English to Spanish

    Knowledge and Skill Requirements

    • 2 years of combined administrative  experience with emphasis on data entry of information
    • Database administration
    • Proficient in Microsoft Excel, Word, and Outlook
    • Ability to work with minimal supervision
    • Maintain strict confidentiality
    • Strong organizational skills
    • Must read, write, and speak Spanish
    • Must have a professional demeanor, positive attitude, and a strong work ethic to join our team.
    • Great customer service skills




    Harvard is offering a competitive compensation structure including benefit package with medical, dental, life, and long-term disability (LTD) insurance along with 401K Savings Plan.
    Equal Opportunity Employer


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